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Meeting Details

Budget Scrutiny Committee
13 Mar 2018 - 19:00 to 21:30
Occurred
  • Documents
  • Attendance
  • Officers in Attendance
  • Declarations of Interests

Documents

Agenda

Items
1. Welcome and Introductions
The Chair to welcome councillors, officers of the Council, witnesses and the public to the meeting and introduce councillors, officers and witnesses who are present.
2. Apologies
To receive any apologies of absence.
3. Disclosures of Interest

Councillors to declare any disclosable pecuniary interests, or personal interests (including other pecuniary interests) they may have in the business to be transacted, and officers to disclose any interests they may have in any contract to be considered.

4. pdf Minutes (721Kb)
To approve, and the Chair to sign as a correct record, the Minutes of the meetings of the Budget Scrutiny Committee held on 12 December 2017, 3 January, 9 January, 16 January and 23 January 2018 (Items 4a, b, c, d and e).

At a Delegated Decision meeting held on 22 February 2018 approval was given for the Council to proceed and to vary the contract for the Residual Waste Treatment Facility.  The Cabinet member for Resources and Innovation authorised the Corporate Director Place, in consultation with the Corporate Director Resources and Commercial Development, to agree, finalise and enter into a Deed of Variation and any other necessary formal documents to effect the agreed position.

 

The proposed variation to the contract secures Service Commencement at the Residual Waste Treatment Facility and triggers the payment of the £129,162,409.59 capital sum, with the provision of a £10.524m retention bond.

 

It was further agreed that the Cabinet member for Resources and Innovation would ask officer colleagues to undertake a “lessons learned” exercise on this contract and its operation and that officer colleagues would also be asked to support sectoral learning and development through publicising and widely sharing the Council’s experiences and knowledge.

 

The proposed decision to sign a contract Deed of Variation was subject to pre-decision scrutiny at a special meeting of the Scrutiny Management Committee immediately prior to the Delegated Decision meeting.  The Scrutiny Management Committee recommended that the Deed of Variation be signed.

 

The Committee is asked to note the above development towards the full operation of the Residual Waste Treatment Facility.  The papers relating to both the special meeting of the Scrutiny Management Committee and the Delegated Decision Meeting are included in this agenda pack as background information (Items 5a, 5b and 5c).

6. Allocation and Use of S106 Money
Following discussions during the January Challenge meetings, it was agreed that, at its next meeting, the Committee should receive and discuss a more detailed report on the allocation and use of S106 money, including details of monies not yet allocated to a specific project / scheme, by Milton Keynes Council (to follow).
7. Information Item: Provisional 2018/19 Work Programme

Members of the Committee are asked to note that dates for Budget Scrutiny Committee meetings during 2018/19 have been provisionally agreed as follows:

  • 17 July 2018
  • 18 September 2018
  • 11 December 2018
  • 12 March 2019
  • October Challenge Meeting - to scrutinise and comment on identified pressures in the draft 2019/20 budget:
    4, 9, 10, 16 and 23 October 2018
  • January Challenge Meetings - to scrutinise and comment on identified reductions and income generation proposals in the draft 2019/20 budget:
    3, 9, 15, 22 January 2019

Dates for all the Council’s meetings will be confirmed by full Council on 21 March 2018.

 

The following have been identified as possible items the Committee may wish to scrutinise during 2018/19:

 

(a) In depth scrutiny of the Capital Programme - this may be allocated to a Task and Finish Group;

(b) Scrutiny of the Council’s Local Investment Plan;

(c) Update on the new contract arrangements with MIND and whether these are delivering the financial benefits identified in the draft 2018/19 budget proposals;

(d) Detailed scrutiny of the revised response time for non-urgent (category 2) highway repairs scheduled for 2019/20;

(e) Update on the impact of the reduction in graffiti removal;

(f) Update on whether the Planning Income projected in the draft 2018/19 budget proposals is being achieved;

 

A training session for all councillors on local authority finance in general, and Milton Keynes Council’s finances in particular, is also being planned for early in the 2018/19 cycle of meetings

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending ApologySubstituted By
Councillor Edith Bald  
Councillor Hiten Ganatra  
NameReason for AbsenceSubstituted By
Councillor Margaret Burke  
Councillor Charlie Wilson-Marklew  

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Officers in Attendance

Also in attendance at the above meeting were:

M Ashton (Business Services, Systems and Change Director)

R Bates (Head of Revenue and Benefits)

S Evans (Infrastructure Policy and Programme Manager)

S Richardson (Service Director for Finance and Resources)

E Richardson (Overview and Scrutiny Officer)

A Rulton (Strategic Finance Business Partner)

P Simpson (Corporate Director - Resources and Commercial Development)


Cllr N Miles

2 Members of public were also present.

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