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Meeting Details

Constitution Commission
18 Jan 2017 - 18:00 to 19:33
  • Documents
  • Attendance
  • Officers in Attendance
  • Declarations of Interests



1. Apologies
To receive any apologies of absence.
2. pdf Minutes (131Kb)
To consider signing as a correct record the minutes of the meeting of the Commission held on 12 July 2016 (Item 2).
3. Speaking Arrangements - Development Control Committee / Panel

At its meeting on 12 July 2016 (Minute CC03 refers), the Commission requested an update on progress in reviewing its speaking arrangements and agreed to consider reviewing the arrangements itself if no progress had been achieved.


The Development Control Committee considered a revised draft Scheme at its meeting on 29 September 2016 (Minute DCC23 refers) and decided to instruct officers to engage in a full formal public consultation for an 8 week period and bring back proposals at the earliest opportunity.


The Development Control Committee is scheduled to receive the results of the consultation at a meeting in March.

At its meeting on 12 July 2016 (Minute CC04 refers), the Commission requested that officer colleagues produce a briefing note to be considered by the political groups which addresses possible changes to how amendments to recommendations and motions are dealt with, including:


(a) Options for dealing with speeches by those seconding motions and amendments;


(b) Amendments during the budget debate; and


(c) The Parliamentary model for dealing with amendments to motions.


The briefing note was not drafted in sufficient time for it to be circulated to Groups and to receive comments for this meeting.


The briefing note is attached at Item 4 to give the Commission the opportunity to comment before circulation to Groups.


The issue of the timing / arrangements for the Annual meetings of the Council was recently discussed by Group Leaders. The idea of having one rather two Annual meetings was generally supported, however, it was thought that there should be a mechanism for separating the ceremonial and business elements if the political situation demanded.


The Constitution Commission was accordingly requested to consider changes to the Council’s Procedure Rules to facilitate this arrangement. A revised version of Council Procedure Rule 1 is attached at Item 5 together with draft options for a procedure to address the separation of the ceremonial and business elements of the Annual meeting.

To consider a request from the Appeals Commission with regard to reviewing the powers available to the Appeals Commission when determining Housing Appeals.


An extract from the Council’s Housing Allocations Scheme regarding Reviews is attached at Item 7.

To consider Item 8.

To consider Item 9.

10. Date of Next Meeting
The next meeting of the Commission is scheduled to take place on Wednesday 19 April 2017.

Additional Meeting Documents

  1. pdf Minutes (144Kb)


No other member attendance information has been recorded for the meeting.
NameReason for Sending ApologySubstituted By
Councillor Robin Bradburn Councillor Derek Eastman
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Officers in Attendance

Also in attendance at the above meeting were:

Councillors Miles and Morris

Sharon Bridglalsingh (Service Director [Legal and Democratic Services])

Simon Heap (Committee Services and Scrutiny Manager)

A to Z of Services